Call for Proposals

Higher education policy and evaluation frameworks such as TESOF (formerly known as TEF) encourage a focus on personalised learning. Personal tutoring is based on an intentional, developmental relationship between student and tutor which supports the student to personalise their learning to their own developmental needs. It should direct students to explore and define their own purpose and goals to successfully achieve learning and developmental outcomes. Good personal tutoring promotes, honours and respects diverse perspectives through inclusive practices and policies.

This conference explores how personal tutoring makes a fundamental contribution to the personalisation of learning and connects the formal curriculum to student goals and aspirations to enhance student success. Contributions are specifically invited on the topics of

  • Supporting personalised learning
  • Universal Design for Learning in personal tutoring
  • Inclusive personal tutoring
  • Using technology in personal tutoring to support student success

Conference Session Formats

Proposals are invited in one of the following formats. View our Submission Instructions for details of how to submit a proposal.

Presentation [45 minutes]

This is a traditional conference presentation format. Presentations should aim to give a brief summary of a piece of research, tutoring/advising practice, or a tutoring/advising project, either completed or still in progress. Each presentation should allow 10 minutes for questions/discussion at the end of the session.

Workshop [45 minutes]

These longer slots are designed to enable you to run an interactive session with delegates exploring one of the conference’s key themes. Sessions should be interactive, hands-on and practical, and submissions should clearly outline the intended learning outcomes for delegates.

Workshops may be delivered as a facilitated workshop in which the audience engages in directed activities, or a panel format. If the workshop is presented as a panel, then the panel must be formed by the person submitting the proposal, the session must have a moderator and it is expected that the session will represent the perspectives of more than one institution.

Audio Visual facilities and internet access are available for Paper and Interactive Workshop sessions. The standard room setup includes computers, projectors, and speakers. If you bring your own computer, please remember to bring your mains adapter to charge your computer. If you are travelling internationally, please remember to bring any power adapters that you may also need.

Gimme 5 [45 minutes]

These sessions are designed to be structured around five tips, principles or key aspects to consider in relation to ‘how to’ implement specific tutoring and advising approaches. These should be short, practical sessions (for example –how to apply a flipped advising approach, how to implement personal tutoring in your discipline, etc). These sessions should allow for interactions and aim to equip delegates to apply the tool, strategy or approach presented in their work.


Poster sessions are presented primarily through the visual display of a printed poster, accompanied by optional handout materials. These sessions are ideally suited to sharing project outcomes and the findings of small research studies.

All poster sessions are presented during 1-hour time slots. Presenters are expected to stand with their poster throughout these times and engage in conversation with delegates, share information, and answer questions about the presentation topic. Additionally, presenters may be required to present a short (5 minute) oral overview of the content of their poster to the audience. Audio visual equipment or internet is not available for poster presentations.

Posters should be roughly A1 (60 cm x 85 cm) size or A0 (84 cm by 120 cm

Access the Online Submission System

The closing date for submissions is Friday, December 20, 2019

Why should I present at the UKAT conference?

Presenting a session or poster at our conference is a good way to showcase your ideas and achievements, get feedback on your work, develop your professional confidence, build your networks and start new discussions. Summarising your project, practice, or research as a poster is a great way to engage with friendly and appreciative colleagues in the field to explain your accomplishments and receive feedback that helps you take your work further.

Who can submit a proposal?

UKAT welcomes proposals from individuals and organisations and across the higher education sector, including UKAT members, colleagues at further and higher education institutions, and both not-for-profit and corporate organisations. Proposals are particularly welcomed from inexperienced, as well as experienced, presenters, researchers, and practitioners. UKAT provides mentoring and support to first-time presenters to help you prepare and deliver your session.

If your proposal is accepted, you must register as a conference delegate.

Can I get help with my proposal idea?

If you have an idea for a proposal, but you’re not sure whether it will be suitable, please get in touch! Email the UKAT conference team at for help and advice.

How do I submit a proposal?

Our guidelines for submitting proposals provide full details on the submission process. Proposals are submitted through an online system, and submitting your proposal simply requires you to complete the online submission form. Your proposal should indicate what your session or poster will be about and identify clear objectives and outcomes.

How does UKAT decide which proposals to accept?

The reviewers will carefully consider all session proposals, and choose the successful proposals by asking the following questions:

  • Does the session have clearly identified objectives and outcomes?
  • Is the session idea engaging, informative, inspiring?
  • Is the topic relevant to those who advise students?
  • Does the proposal engage with the conference themes?

You should ensure that your proposal answers these questions satisfactorily.

If I present a session, can I claim for my expenses?

Unfortunately, UKAT can’t contribute to your expenses for this conference.

If I present a session, do I have to pay the delegate fee?

Yes, all presenters are required to register as full delegates for the conference and to pay the conference delegate fee.

What is UKAT’s commercial policy?

Whilst UKAT welcomes proposals from both non-profit and corporate organisations, at no time is it permissible for a session or workshop presenter to use his/her presentation to advertise or promote a commercial product, service, or company.

Submission Instructions

If you want to present a session or poster at the conference, please submit complete the online proposal form to submit a proposal which complies with the guidance given in the Understanding the Online Application Form section below. You don’t need to create the presentation or poster itself at this stage.

You can submit as many proposals for consideration as you like. Your proposal(s) must be submitted through the online proposal submission system. Full details for using the system to submit your proposal can be found in the Instructions for using the Conference Management Toolkit to submit your proposal.

Access the Online Submission System

The conference team will consider all the proposals, and choose which to accept for presentation at the conference. UKAT will give you feedback about your proposals in week commencing Monday, January 20, 2020

Understanding the Proposal Template

The proposal template form contains a number of sections which must be completed

  • Abstract – the abstract should describe your proposal. It should identify key objectives and intended learning outcomes for your session and should clearly describe how the objectives will be met. If you choose the Paper or Interactive Workshop format, an indication of how much interaction will take place in your presentation and what activities participants will engage in.
  • Statement of Link to Conference Themes – You should describe how your proposal links to the published themes of the conference
  • Session Type – Please select the type of session you are proposing from the list of choices (presentation, interactive workshop, poster)
  • Thematic Area - please select one thematic area that most closely matches the topic of your session or poster. Thematic areas are used in organising the conference schedule and help delegates decide which sessions they would like to attend.
  • AV requirements – please indicate any specific AV or technology requirements needed to support your session
  • Other requirements – if you have any other requirements, please list them in this section
Understanding the Online Application Form

The online application form contains a number of sections which must be completed

  • Title – Your proposal should have a descriptive title
  • Abstract
  • Author Names and Emails
  • Subject Area - please select one thematic area that most closely matches the topic of your session or poster. Thematic areas are used in organising the conference schedule and help delegates decide which sessions they would like to attend.
  • Data Protection Agreement – please complete to indicate your agreement to the way UKAT uses the data you have supplied in organising the conference.
What happens if my proposal is accepted?

If your proposal is accepted, you’ll be asked to do the following:

  • Register as a delegate to attend the conference. Any co-presenters must register too.
  • Create your session presentation (PowerPoint is the preferred format) and any handouts or other resources you require. If you are submitting a poster, it should be roughly A1 (60 cm x 85 cm) size or A0 (84 cm by 120 cm).
  • You will be responsible for providing all resources and handouts for your session. If you are presenting a poster, It is your responsibility to print it and bring it along to the conference for display. Display boards and mounting materials will be provided at the conference venue. Bring your poster to the Registration Desk when you arrive at the conference so that the team can display it.
  • Submit electronic versions of presentation slides, posters, handouts or other materials used in your presentation sessions to UKAT one week prior to the conference.
  • Bring your presentation or poster to the conference on a USB flash drive/memory stick.
  • You and/or your co-presenters must be present to deliver your session at the time and location specified in the conference agenda. If you are presenting a poster, and/or your co-presenter must remain by your poster at the times specified in the conference agenda to answer questions and with engage delegates.

The closing date for submissions is Friday, December 20, 2019