Call for Proposals

This conference will explore how we might reimagine advising/tutoring so that it is more relevant to students, more effective at helping all students and institutions to achieve their intended outcomes, and more efficient in its operation. The conference will focus on five key themes:

  • Digital technology - how can our experiences of the widescale adoption of digital technology and the pivot to online learning inform the future role of technology in advising and tutoring?
  • Identity – how can advising and tutoring support student and cohort identity development?
  • Community – how can advising and tutoring support learning communities, and build the sense of belonging that is important to student success?
  • Equality, Diversity and Inclusion – what role does advising and tutoring have in enhancing equality and inclusion in higher education, and in enhancing success for all students?
  • Student-Centred Transformation – higher education is transformative, but how can advising and tutoring empower students and give them agency in the transformation that they experience through their education?

Conference Session Formats

Proposals are invited in one of the following formats, with submissions being made through the completion of an online form in our submission.

Presentation [45 minutes]

Individual, a pair or a small team of presenters, present in depth for 45 minutes on an area in which they have significant experience/expertise, and which will be of interest to and have impact for the audience. Time should be allocated for a few questions.

Interactive Workshop [45 minutes]

A participatory interactive workshop should enable delegates to work actively towards learning something new in relation to a specific topic. It should include discussion and collaborative activities which enable reflection on delegates’ own and others experience and sharing and analysis of knowledge.

Lightning Talk [15 minutes]

10 - 15 minute presentations grouped on a common theme managed by a facilitator within a 45 minute session. Any questions to be asked at the end of all the talks if time allows. Each presentation is on a single topic, issue, experience, research area, innovative practice for example. Maximum of 5 slides per talk.

Roundtable [45 minutes]

45 minute open discussion session on a single issue or question. The chairperson directs people to the issue/question and relevant context. Delegates work to explore the issue/question and produce outcomes, facilitated by the Chairperson. The proposal must identify the question/issue, the context, and no more than two concrete outcomes for the session. It is expected that outcomes will be relevant to others beyond those who attended the session, so the proposal should include details of how the outcomes will be disseminated. As an example, an outcome could be a summary document of the discussions, or an infographic summarising the topic, the challenges discussed and the solutions proposed.

Access the Online Submission System

The closing date for submissions is Thursday, January 06, 2022

Why should I present at the UKAT conference?

Presenting a session or poster at our conference is a good way to showcase your ideas and achievements, get feedback on your work, develop your professional confidence, build your networks and start new discussions. Summarising your project, practice, or research as a poster is a great way to engage with friendly and appreciative colleagues in the field to explain your accomplishments and receive feedback that helps you take your work further.

Who can submit a proposal?

UKAT welcomes proposals from individuals and organisations and across the higher education sector, including UKAT members, colleagues at further and higher education institutions, and both not-for-profit and corporate organisations. Proposals are particularly welcomed from inexperienced, as well as experienced, presenters, researchers, and practitioners. UKAT provides mentoring and support to first-time presenters to help you prepare and deliver your session.

If your proposal is accepted, you must register as a conference delegate.

Can I get help with my proposal idea?

If you have an idea for a proposal, but you’re not sure whether it will be suitable, please get in touch! Email the UKAT conference team at conference@ukat.uk for help and advice.

How do I submit a proposal?

Proposals are submitted through an online system, and submitting your proposal simply requires you to complete the online submission form. Your proposal should indicate what your session will be about and identify clear objectives and outcomes.

How does UKAT decide which proposals to accept?

The reviewers will carefully consider all session proposals, and choose the successful proposals by asking the following questions:

  • Does the session have clearly identified objectives and outcomes?
  • Is the session idea engaging, informative, inspiring?
  • Is the topic relevant to those who advise students?
  • Does the proposal engage with the conference themes?

You should ensure that your proposal answers these questions satisfactorily.

If I present a session, can I claim for my expenses?

Unfortunately, UKAT can’t contribute to your expenses for this conference.

If I present a session, do I have to pay the delegate fee?

Yes, all presenters are required to register as full delegates for the conference and to pay the conference delegate fee.

What is UKAT’s commercial policy?

Whilst UKAT welcomes proposals from both non-profit and corporate organisations, at no time is it permissible for a session or workshop presenter to use his/her presentation to advertise or promote a commercial product, service, or company.

Submission Instructions

If you want to present a session at the conference, please submit complete the online proposal form to submit a proposal which complies with the guidance given in the Understanding the Online Application Form section below. You don’t need to create the presentation or poster itself at this stage.

You can submit as many proposals for consideration as you like. Your proposal(s) must be submitted through the online proposal submission system.

Access the Online Submission System

The conference team will consider all the proposals, and choose which to accept for presentation at the conference. UKAT will give you feedback about your proposals in week commencing Friday, January 28, 2022

Understanding the Proposal Template

The online proposal template contains a number of sections which must be completed

  • Title – Your proposal should have a descriptive title
  • Author Names and Emails
  • Abstract – the abstract should describe your proposal. It should identify key objectives and intended learning outcomes for your session and should clearly describe how the objectives will be met. If you choose the Presentation or Interactive Workshop format, an indication of how much interaction will take place in your presentation and what activities participants will engage in.
  • Subject Area - please select the subject area that most closely matches the topic of your session. If your session address more than one subject area, you may also select a secondary subject area. Subject areas are used in organising the conference schedule and help delegates decide which sessions they would like to attend.
  • Statement of Link to Conference Themes – You should describe how your proposal links to the published themes of the conference
  • Session Type – Please select the type of session you are proposing from the list of choices (presentation, interactive workshop, poster)
  • UKAT Framework mapping – please identify which competencies of the UKAT Professional Framework for Advising and Tutoring are addressed by your proposal
  • IT/AV requirements – please indicate any specific AV or technology requirements needed to support your session
  • Other requirements – if you have any other requirements, please list them in this section
  • Data Protection Agreement – please complete to indicate your agreement to the way UKAT uses the data you have supplied in organising the conference.
What happens if my proposal is accepted?

If your proposal is accepted, you’ll be asked to do the following:

  • Register as a delegate to attend the conference. Any co-presenters must register too.
  • Create your session presentation (PowerPoint is the preferred format) and any handouts or other resources you require. If you are submitting a poster, it should be roughly A1 (60 cm x 85 cm) size or A0 (84 cm by 120 cm).
  • You will be responsible for providing all resources and handouts for your session. If you are presenting a poster, It is your responsibility to print it and bring it along to the conference for display. Display boards and mounting materials will be provided at the conference venue. Bring your poster to the Registration Desk when you arrive at the conference so that the team can display it.
  • Submit electronic versions of presentation slides, posters, handouts or other materials used in your presentation sessions to UKAT one week prior to the conference.
  • Bring your presentation or poster to the conference on a USB flash drive/memory stick.
  • You and/or your co-presenters must be present to deliver your session at the time and location specified in the conference agenda. If you are presenting a poster, and/or your co-presenter must remain by your poster at the times specified in the conference agenda to answer questions and with engage delegates.

The closing date for submissions is Thursday, January 06, 2022